Ship Mechanic Templates

Ship Mechanic Templates

There is a huge number of templates that someone in the Ship Mechanic role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Ship Mechanic. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Monthly Maintenance Checklist
2. Work Order Request Form
3. Equipment Inspection Report
4. Parts Inventory Spreadsheet
5. Safety Incident Report
6. Time and Attendance Tracker
7. Purchase Order Template
8. Vessel Maintenance Log
9. Budget Planning Worksheet
10. Training Attendance Record

Reports

Reports are often prepared by a Ship Mechanic to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Maintenance Report
2. Engine Performance Report
3. Fuel Consumption Report
4. Safety Inspection Report
5. Repair and Replacement Report
6. Inventory Report
7. Work Order Report
8. Vessel Condition Report
9. Cost Analysis Report
10. Training and Certification Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Ship Mechanic does and how they do it.

1. Safety Inspection SOP
2. Engine Maintenance SOP
3. Electrical System Repair SOP
4. Fuel System Inspection SOP
5. Hull Cleaning SOP
6. Propeller Maintenance SOP
7. Hydraulic System Repair SOP
8. Welding and Fabrication SOP
9. Emergency Response SOP
10. Inventory Management SOP

Presentations

Ship Mechanic presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Maintenance Report
2. Safety Training Presentation
3. Equipment Inspection Summary
4. Repair and Maintenance Plan
5. Performance Analysis and Improvement Strategies

Legal Docs

There are several key times when a Ship Mechanic needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Contract Template
2. Non-Disclosure Agreement Template
3. Safety Policy Template
4. Equipment Maintenance Log Template
5. Incident Report Template

Health & Safety Templates

Health & Safety templates for a Ship Mechanic ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Monthly Safety Inspection Checklist
2. Hazard Identification and Risk Assessment Form
3. Incident Report Form
4. Safety Meeting Minutes Template
5. Personal Protective Equipment (PPE) Inspection Checklist

Calendars

Setting up Ship Mechanic calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Work Schedule Calendar
2. Maintenance Calendar
3. Training Calendar
4. Safety Calendar
5. Project Calendar

Invoice Templates

Several types of Ship Mechanic invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Labor Invoice
2. Parts and Equipment Invoice
3. Maintenance and Repair Invoice
4. Vessel Inspection Invoice
5. Emergency Services Invoice

Survey Templates

For a Ship Mechanic to get insights related to the work they do, they need to send out Ship Mechanic surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Employee Satisfaction Survey
2. Safety and Compliance Survey
3. Equipment Maintenance Survey
4. Training and Development Survey
5. Customer Feedback Survey

Meeting Agendas

Having premade Ship Mechanic meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Safety Meeting
2. Equipment Maintenance Review
3. Team Collaboration Meeting
4. Performance Evaluation Meeting
5. Project Planning and Progress Review

Budget Templates

To manage finances well, a Ship Mechanic would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Savings and Investment Plan
3. Debt Repayment Schedule
4. Emergency Fund Budget
5. Annual Financial Goals Tracker

Dashboards

Dashboards are a useful way for a Ship Mechanic to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Maintenance Dashboard
2. Safety Dashboard
3. Performance Dashboard
4. Inventory Dashboard
5. Cost Analysis Dashboard

Proposal Templates

For bidding or requesting work, a Ship Mechanic needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Maintenance Proposal
2. Engine Overhaul Proposal
3. Hull Repair Proposal
4. Safety Equipment Upgrade Proposal
5. Fuel Efficiency Enhancement Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Ship Mechanic templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.