Looking for Ship’s Master Templates to download? See the main templates that a Ship’s Master would use in their day-to-day work.
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Contents
There is a huge number of templates that someone in the Ship’s Master role uses in their daily work. In this article, we’ll outline the main templates they use.
These templates are some of the most commonly used templates by a Ship’s Master. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.
1. Voyage Plan Template
2. Crew List Template
3. Daily Log Template
4. Safety Inspection Checklist Template
5. Cargo Manifest Template
6. Port Clearance Template
7. Incident Report Template
8. Maintenance Schedule Template
9. Fuel Consumption Report Template
10. Budget Spreadsheet Template
Reports are often prepared by a Ship’s Master to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.
1. Voyage Performance Report
2. Cargo Operations Report
3. Crew Performance Report
4. Safety Inspection Report
5. Navigation and Positioning Report
6. Fuel Consumption Report
7. Maintenance and Repair Report
8. Port Operations Report
9. Weather and Sea Conditions Report
10. Financial Report
At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Ship’s Master does and how they do it.
1. Vessel Departure SOP
2. Vessel Arrival SOP
3. Navigation SOP
4. Emergency Response SOP
5. Cargo Handling SOP
6. Crew Management SOP
7. Safety and Security SOP
8. Maintenance and Repair SOP
9. Port Operations SOP
10. Communication and Reporting SOP
Ship’s Master presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.
1. Monthly Performance Report
2. Safety and Compliance Update
3. Crew Training and Development
4. Vessel Maintenance and Repair Summary
5. Voyage Planning and Navigation Briefing
There are several key times when a Ship’s Master needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.
1. Voyage Charter Party Agreement
2. Bill of Lading
3. Crew Employment Contract
4. Ship Sale and Purchase Agreement
5. Maritime Insurance Policy
Health & Safety templates for a Ship’s Master ensure that the correct forms are completed to protect from harm and record any incidents at work.
1. Monthly Safety Inspection Checklist
2. Emergency Response Plan Template
3. Hazard Identification and Risk Assessment Form
4. Safety Meeting Minutes Template
5. Incident Report Form
Setting up Ship’s Master calendars ensures that they can visually see what’s coming up and plan events successfully.
1. Voyage Calendar
2. Crew Schedule Calendar
3. Maintenance Calendar
4. Port Call Calendar
5. Safety Drill Calendar
Several types of Ship’s Master invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.
1. Monthly Charter Invoice
2. Port Dues Invoice
3. Bunker Fuel Invoice
4. Crew Wages Invoice
5. Maintenance and Repair Invoice
For a Ship’s Master to get insights related to the work they do, they need to send out Ship’s Master surveys. These templates can be set up as documents, fillable PDFs or survey software templates.
1. Crew Satisfaction Survey
2. Safety and Emergency Preparedness Survey
3. Customer Satisfaction Survey
4. Vessel Maintenance and Repair Survey
5. Environmental Compliance Survey
Having premade Ship’s Master meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.
1. Monthly Crew Meeting
2. Safety Committee Meeting
3. Operations Review Meeting
4. Port Call Planning Meeting
5. Budget and Finance Meeting
To manage finances well, a Ship’s Master would need to have budget templates they can used on a monthly, quarterly and yearly basis.
1. Monthly Operating Budget Template
2. Crew Payroll Budget Template
3. Vessel Maintenance Budget Template
4. Fuel and Lubricants Budget Template
5. Port and Agency Expenses Budget Template
Dashboards are a useful way for a Ship’s Master to monitor business performance and they can be set up as static documents or dynamic online documents/views.
1. Vessel Performance Dashboard
2. Crew Management Dashboard
3. Safety and Compliance Dashboard
4. Voyage Planning Dashboard
5. Financial Management Dashboard
For bidding or requesting work, a Ship’s Master needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.
1. Vessel Maintenance and Repair Proposal
2. Crew Training and Development Proposal
3. Safety and Emergency Preparedness Proposal
4. Fuel Efficiency and Environmental Sustainability Proposal
5. Route Optimization and Cost Reduction Proposal
We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Ship’s Master templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.