Sonographer Templates

Looking for Sonographer Templates to download? See the main templates that a Sonographer would use in their day-to-day work.

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Sonographer Templates

There is a huge number of templates that someone in the Sonographer role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Sonographer. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Patient Information Form
2. Ultrasound Report Template
3. Daily Schedule Template
4. Equipment Maintenance Log
5. Quality Assurance Checklist
6. Continuing Education Log
7. Monthly Performance Report
8. Inventory Management Spreadsheet
9. Patient Consent Form
10. Billing and Reimbursement Template


Reports are often prepared by a Sonographer to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Patient Volume Report
2. Diagnostic Imaging Utilization Report
3. Equipment Maintenance Report
4. Quality Assurance Report
5. Radiologist Productivity Report
6. Billing and Reimbursement Report
7. Patient Satisfaction Survey Report
8. Sonographer Productivity Report
9. Compliance and Regulatory Report
10. Inventory and Supplies Report


At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Sonographer does and how they do it.

1. Patient Registration SOP
2. Equipment Maintenance SOP
3. Ultrasound Imaging SOP
4. Patient Preparation SOP
5. Quality Control SOP
6. Image Archiving SOP
7. Infection Control SOP
8. Emergency Response SOP
9. Documentation and Reporting SOP
10. Continuing Education SOP


Sonographer presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Performance Review
2. Patient Education and Awareness
3. Quality Assurance and Improvement
4. Research and Case Study Analysis
5. Continuing Education and Training

Legal Docs

There are several key times when a Sonographer needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Patient Consent Form
2. Medical Release Form
3. HIPAA Authorization Form
4. Medical Records Request Form
5. Liability Waiver Form

Health & Safety Templates

Health & Safety templates for a Sonographer ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Form
2. Personal Protective Equipment (PPE) Checklist
3. Emergency Evacuation Plan
4. Hazard Communication Program
5. Infection Control Plan


Setting up Sonographer calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Schedule Calendar
2. Patient Appointment Calendar
3. Continuing Education Calendar
4. Equipment Maintenance Calendar
5. Team Meeting Calendar

Invoice Templates

Several types of Sonographer invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Patient Ultrasound Invoice
2. Insurance Ultrasound Invoice
3. Medicare Ultrasound Invoice
4. Medicaid Ultrasound Invoice
5. Private Pay Ultrasound Invoice

Survey Templates

For a Sonographer to get insights related to the work they do, they need to send out Sonographer surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Patient Satisfaction Survey
2. Quality Assurance Survey
3. Equipment Performance Survey
4. Continuing Education Needs Assessment Survey
5. Workflow Efficiency Survey

Meeting Agendas

Having premade Sonographer meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Staff Meeting
2. Quality Assurance Meeting
3. Continuing Education Meeting
4. Equipment Maintenance Meeting
5. Patient Care Improvement Meeting

Budget Templates

To manage finances well, a Sonographer would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Operating Budget Template
2. Personnel Budget Template
3. Equipment and Supplies Budget Template
4. Marketing and Advertising Budget Template
5. Training and Development Budget Template


Dashboards are a useful way for a Sonographer to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Patient Volume Dashboard
2. Equipment Utilization Dashboard
3. Quality Assurance Dashboard
4. Financial Performance Dashboard
5. Referral Source Dashboard

Proposal Templates

For bidding or requesting work, a Sonographer needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Equipment Upgrade Proposal
2. Staff Training and Development Proposal
3. Quality Assurance and Process Improvement Proposal
4. Research and Development Proposal
5. Community Outreach and Education Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Sonographer templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.

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