Sound Recordist Templates

Sound Recordist Templates

There is a huge number of templates that someone in the Sound Recordist role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Sound Recordist. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Daily Sound Log
2. Equipment Inventory
3. Production Schedule
4. Call Sheet
5. Sound Design Template
6. Post-production Timeline
7. Budget Tracker
8. Invoice Template
9. Release Form
10. Project Proposal

Reports

Reports are often prepared by a Sound Recordist to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Sound Equipment Inventory Report
2. Sound Recording Expenses Report
3. Sound Recording Revenue Report
4. Sound Quality Assurance Report
5. Sound Recording Project Timeline Report
6. Sound Recording Equipment Maintenance Report
7. Sound Recording Studio Utilization Report
8. Sound Recording Project Budget Report
9. Sound Recording Client Satisfaction Report
10. Sound Recording Team Performance Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Sound Recordist does and how they do it.

1. Equipment Setup SOP
2. Microphone Placement SOP
3. Sound Mixing SOP
4. Audio Editing SOP
5. Field Recording SOP
6. Sound Effects Library SOP
7. Sound Design SOP
8. Foley Recording SOP
9. Live Sound Reinforcement SOP
10. Post-production Audio Mastering SOP

Presentations

Sound Recordist presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Sound Report
2. Audio Editing Techniques
3. Sound Design Showcase
4. Foley Artistry Workshop
5. Live Sound Mixing Techniques

Legal Docs

There are several key times when a Sound Recordist needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Non-Disclosure Agreement (NDA)
2. Location Release Form
3. Talent Release Form
4. Equipment Rental Agreement
5. Music Licensing Agreement

Health & Safety Templates

Health & Safety templates for a Sound Recordist ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Personal Protective Equipment (PPE) Checklist Template
5. Emergency Evacuation Plan Template

Calendars

Setting up Sound Recordist calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Production Schedule Calendar
2. Shooting Schedule Calendar
3. Post-Production Calendar
4. Equipment Maintenance Calendar
5. Billing and Invoicing Calendar

Invoice Templates

Several types of Sound Recordist invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Sound Recording Services Invoice
2. Equipment Rental Invoice
3. Post-production Services Invoice
4. Travel Expenses Invoice
5. Overtime and Additional Services Invoice

Survey Templates

For a Sound Recordist to get insights related to the work they do, they need to send out Sound Recordist surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Audience Feedback Survey
2. Production Crew Satisfaction Survey
3. Post-Event Evaluation Survey
4. Equipment Performance Survey
5. Client Satisfaction Survey

Meeting Agendas

Having premade Sound Recordist meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Pre-production meeting template
2. Production meeting template
3. Post-production meeting template
4. Client feedback meeting template
5. Team collaboration meeting template

Budget Templates

To manage finances well, a Sound Recordist would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Project Budget Template
3. Equipment and Gear Budget
4. Travel and Accommodation Budget
5. Miscellaneous Expenses Template

Dashboards

Dashboards are a useful way for a Sound Recordist to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Production Schedule Dashboard
2. Equipment Inventory Dashboard
3. Budget and Expenses Dashboard
4. Sound Quality Analysis Dashboard
5. Project Progress Dashboard

Proposal Templates

For bidding or requesting work, a Sound Recordist needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. “Audio Equipment Upgrade Proposal”
2. “Sound Design and Mixing Proposal”
3. “Location Sound Recording Proposal”
4. “Post-production Sound Editing Proposal”
5. “Live Event Sound Reinforcement Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Sound Recordist templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.