Sound Technician Templates

Sound Technician Templates

There is a huge number of templates that someone in the Sound Technician role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Sound Technician. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Sound Equipment Inventory
2. Event Schedule
3. Sound Setup Plan
4. Sound Check Checklist
5. Sound Technician Timesheet
6. Sound Equipment Maintenance Log
7. Sound Budget Tracker
8. Sound Troubleshooting Guide
9. Sound Technician Training Manual
10. Sound Event Evaluation Form

Reports

Reports are often prepared by a Sound Technician to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Equipment Inventory Report
2. Sound System Maintenance Report
3. Event Sound Setup Report
4. Sound Quality Assessment Report
5. Troubleshooting and Repair Report
6. Sound Technician Work Hours Report
7. Sound Equipment Rental Report
8. Event Feedback Report
9. Sound Technician Training Report
10. Budget and Expense Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Sound Technician does and how they do it.

1. Equipment Setup SOP
2. Sound Check SOP
3. Microphone Placement SOP
4. Mixing Console Operation SOP
5. Troubleshooting Audio Issues SOP
6. Stage Monitoring SOP
7. Recording and Playback SOP
8. Cable Management SOP
9. Equipment Maintenance SOP
10. Post-event Cleanup SOP

Presentations

Sound Technician presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Sound Equipment Inventory Report
2. Sound System Maintenance and Troubleshooting Guide
3. Sound Technician Training Program Overview
4. Live Event Sound Setup Checklist
5. Sound Technician Performance Evaluation Report

Legal Docs

There are several key times when a Sound Technician needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Performance Agreement Template
2. Non-Disclosure Agreement Template
3. Equipment Rental Agreement Template
4. Release and Waiver Template
5. Independent Contractor Agreement Template

Health & Safety Templates

Health & Safety templates for a Sound Technician ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Evacuation Plan Template
5. Personal Protective Equipment (PPE) Assessment Template

Calendars

Setting up Sound Technician calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Production Schedule Calendar
2. Event Calendar
3. Rehearsal Calendar
4. Equipment Maintenance Calendar
5. Travel and Accommodation Calendar

Invoice Templates

Several types of Sound Technician invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Sound Equipment Rental Invoice
2. Monthly Sound Engineering Services Invoice
3. Monthly Sound System Installation Invoice
4. Monthly Sound Technician Consultation Invoice
5. Monthly Sound Equipment Maintenance Invoice

Survey Templates

For a Sound Technician to get insights related to the work they do, they need to send out Sound Technician surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Audience Satisfaction Survey
2. Event Feedback Survey
3. Technical Equipment Evaluation Survey
4. Sound Quality Assessment Survey
5. Crew Performance Evaluation Survey

Meeting Agendas

Having premade Sound Technician meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Production Meeting Template
2. Sound Check Meeting Template
3. Post-Show Meeting Template
4. Equipment Maintenance Meeting Template
5. Creative Planning Meeting Template

Budget Templates

To manage finances well, a Sound Technician would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Equipment and Supplies Budget
3. Travel and Accommodation Budget
4. Marketing and Promotion Budget
5. Miscellaneous Expenses Tracker

Dashboards

Dashboards are a useful way for a Sound Technician to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Revenue Dashboard
2. Equipment Inventory Dashboard
3. Event Schedule Dashboard
4. Sound Quality Dashboard
5. Client Feedback Dashboard

Proposal Templates

For bidding or requesting work, a Sound Technician needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Equipment Rental Proposal
2. Sound Design Proposal
3. Live Event Sound Proposal
4. Studio Recording Proposal
5. Sound System Installation Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Sound Technician templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.