Special Needs Teacher Templates

Looking for Special Needs Teacher Templates to download? See the main templates that a Special Needs Teacher would use in their day-to-day work.

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Special Needs Teacher Templates

There is a huge number of templates that someone in the Special Needs Teacher role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Special Needs Teacher. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Individualized Education Program (IEP) Template
2. Behavior Intervention Plan (BIP) Template
3. Lesson Plan Template
4. Progress Report Template
5. Individualized Education Plan (IEP) Meeting Agenda Template
6. Parent Communication Log Template
7. Student Data Tracking Spreadsheet Template
8. Accommodation and Modification Checklist Template
9. Individualized Education Plan (IEP) Meeting Minutes Template
10. Special Education Referral Form Template


Reports are often prepared by a Special Needs Teacher to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Student Progress Report
2. Individualized Education Program (IEP) Report
3. Behavior Incident Report
4. Attendance Report
5. Parent-Teacher Conference Report
6. Assessment Results Report
7. Accommodation and Modification Report
8. Special Education Services Report
9. Therapy Progress Report
10. Classroom Observation Report


At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Special Needs Teacher does and how they do it.

1. Individualized Education Program (IEP) Template
2. Behavior Intervention Plan (BIP) Template
3. Lesson Plan Template
4. Progress Monitoring Template
5. Accommodation and Modification Template
6. Data Collection Template
7. Communication Log Template
8. Individualized Transition Plan (ITP) Template
9. Parent-Teacher Conference Template
10. Classroom Management Plan Template


Special Needs Teacher presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Progress Report Template
2. Individualized Education Plan (IEP) Template
3. Behavior Management Plan Template
4. Lesson Plan Template
5. Parent-Teacher Conference Template

Legal Docs

There are several key times when a Special Needs Teacher needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Individualized Education Program (IEP) template
2. Behavior Intervention Plan (BIP) template
3. Consent for Evaluation template
4. Parental Consent for Special Education Services template
5. Progress Report template

Health & Safety Templates

Health & Safety templates for a Special Needs Teacher ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Fire Drill Template
4. First Aid Kit Checklist Template
5. Safety Inspection Checklist Template


Setting up Special Needs Teacher calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Lesson Plan Calendar
2. Individual Student Progress Calendar
3. Staff Meeting and Professional Development Calendar
4. Special Events and Field Trips Calendar
5. Parent-Teacher Conference Calendar

Invoice Templates

Several types of Special Needs Teacher invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Student Services Invoice
2. Classroom Supplies Invoice
3. Therapy Services Invoice
4. Professional Development Invoice
5. Special Education Program Invoice

Survey Templates

For a Special Needs Teacher to get insights related to the work they do, they need to send out Special Needs Teacher surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Student Progress Survey
2. Parent Satisfaction Survey
3. Staff Training Needs Assessment Survey
4. Classroom Environment Survey
5. Special Education Program Evaluation Survey

Meeting Agendas

Having premade Special Needs Teacher meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Individual Education Plan (IEP) Meeting
2. Parent-Teacher Conference
3. Staff Collaboration Meeting
4. Student Support Team (SST) Meeting
5. Professional Development Workshop

Budget Templates

To manage finances well, a Special Needs Teacher would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Classroom Supplies Budget Template
3. Professional Development Budget Template
4. Field Trip Budget Template
5. Special Education Resources Budget Template


Dashboards are a useful way for a Special Needs Teacher to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Student Progress Dashboard
2. Behavior Management Dashboard
3. Individualized Education Program (IEP) Dashboard
4. Attendance and Participation Dashboard
5. Communication and Collaboration Dashboard

Proposal Templates

For bidding or requesting work, a Special Needs Teacher needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Individualized Education Program (IEP) Proposal
2. Behavior Intervention Plan (BIP) Proposal
3. Assistive Technology Proposal
4. Professional Development Proposal
5. Parent-Teacher Communication Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Special Needs Teacher templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.

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