Looking for Specifications Writer Templates to download? See the main templates that a Specifications Writer would use in their day-to-day work.
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Specifications Writer Templates
Contents
Specifications Writer Templates
There is a huge number of templates that someone in the Specifications Writer role uses in their daily work. In this article, we’ll outline the main templates they use.
Documents & Spreadsheets
These templates are some of the most commonly used templates by a Specifications Writer. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.
1. Project Proposal Template
2. Scope of Work Template
3. Request for Proposal Template
4. Contract Template
5. Meeting Minutes Template
6. Progress Report Template
7. Budget Template
8. Content Outline Template
9. Editing Checklist Template
10. Final Deliverables Template
Reports
Reports are often prepared by a Specifications Writer to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.
1. Project Progress Report
2. Budget Analysis Report
3. Client Satisfaction Report
4. Competitor Analysis Report
5. Content Performance Report
6. Sales and Revenue Report
7. Quality Assurance Report
8. Resource Utilization Report
9. Marketing Campaign Report
10. Trend Analysis Report
SOPs
At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Specifications Writer does and how they do it.
1. Project Initiation SOP
2. Research and Analysis SOP
3. Writing and Editing SOP
4. Formatting and Styling SOP
5. Review and Approval SOP
6. Client Communication SOP
7. Document Version Control SOP
8. Quality Assurance SOP
9. Document Archiving SOP
10. Continuous Improvement SOP
Presentations
Specifications Writer presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.
1. Executive Summary Template
2. Project Overview Template
3. Technical Specifications Template
4. Progress Report Template
5. Final Deliverables Template
Legal Docs
There are several key times when a Specifications Writer needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.
1. Non-Disclosure Agreement (NDA)
2. Service Agreement
3. Copyright Assignment Agreement
4. Freelance Writer Contract
5. Intellectual Property License Agreement
Health & Safety Templates
Health & Safety templates for a Specifications Writer ensure that the correct forms are completed to protect from harm and record any incidents at work.
1. Incident Report Template
2. Risk Assessment Template
3. Safety Meeting Minutes Template
4. Safety Inspection Checklist Template
5. Emergency Response Plan Template
Calendars
Setting up Specifications Writer calendars ensures that they can visually see what’s coming up and plan events successfully.
1. Monthly Editorial Calendar
2. Project Deadlines Calendar
3. Content Creation Calendar
4. Marketing Campaign Calendar
5. Client Meeting Calendar
Invoice Templates
Several types of Specifications Writer invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.
1. Client A Monthly Invoice
2. Client B Monthly Invoice
3. Client C Monthly Invoice
4. Client D Monthly Invoice
5. Miscellaneous Expenses Invoice
Survey Templates
For a Specifications Writer to get insights related to the work they do, they need to send out Specifications Writer surveys. These templates can be set up as documents, fillable PDFs or survey software templates.
1. Customer Satisfaction Survey
2. Content Quality Assessment Survey
3. Writer Performance Evaluation Survey
4. Writing Style Preference Survey
5. Feedback on Writing Guidelines Survey
Meeting Agendas
Having premade Specifications Writer meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.
1. Project Kick-off Meeting
2. Weekly Progress Meeting
3. Client Feedback Meeting
4. Design Review Meeting
5. Finalization and Approval Meeting
Budget Templates
To manage finances well, a Specifications Writer would need to have budget templates they can used on a monthly, quarterly and yearly basis.
1. Monthly Income and Expense Tracker
2. Budget Planner
3. Savings Goal Tracker
4. Debt Repayment Plan
5. Annual Budget Forecast
Dashboards
Dashboards are a useful way for a Specifications Writer to monitor business performance and they can be set up as static documents or dynamic online documents/views.
1. Sales Performance Dashboard
2. Content Creation Dashboard
3. Project Management Dashboard
4. Client Feedback Dashboard
5. Competitor Analysis Dashboard
Proposal Templates
For bidding or requesting work, a Specifications Writer needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.
1. Content Creation Proposal
2. Editing and Proofreading Proposal
3. Technical Writing Proposal
4. Social Media Management Proposal
5. SEO Writing Proposal
Get Your Template Made
We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Specifications Writer templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.
