Stage Hand Templates

Stage Hand Templates

There is a huge number of templates that someone in the Stage Hand role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Stage Hand. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Daily Schedule
2. Production Budget
3. Equipment Inventory
4. Crew Contact List
5. Set Design Plan
6. Lighting Plot
7. Sound Cue Sheet
8. Props List
9. Rehearsal Report
10. Performance Evaluation

Reports

Reports are often prepared by a Stage Hand to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Production Schedule Report
2. Equipment Inventory Report
3. Labor Cost Report
4. Venue Availability Report
5. Safety Incident Report
6. Ticket Sales Report
7. Set Design Report
8. Lighting and Sound Report
9. Costume and Prop Report
10. Post-Event Evaluation Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Stage Hand does and how they do it.

1. Load-In SOP
2. Lighting Setup SOP
3. Sound Setup SOP
4. Stage Setup SOP
5. Rigging SOP
6. Props and Set Dressing SOP
7. Backstage Management SOP
8. Show Run SOP
9. Load-Out SOP
10. Equipment Maintenance SOP

Presentations

Stage Hand presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Opening Act Template
2. Lighting Design Template
3. Sound Engineering Template
4. Set Design Template
5. Stage Management Template

Legal Docs

There are several key times when a Stage Hand needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Agreement Template
2. Non-Disclosure Agreement Template
3. Liability Waiver Template
4. Equipment Rental Agreement Template
5. Performance Release Template

Health & Safety Templates

Health & Safety templates for a Stage Hand ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Risk Assessment Template
2. Incident Report Template
3. Safety Inspection Checklist Template
4. Personal Protective Equipment (PPE) Assessment Template
5. Emergency Response Plan Template

Calendars

Setting up Stage Hand calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Production Schedule Calendar
2. Rehearsal Calendar
3. Performance Calendar
4. Load-In/Load-Out Calendar
5. Equipment Maintenance Calendar

Invoice Templates

Several types of Stage Hand invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Production Services Invoice
2. Equipment Rental Invoice
3. Labor Services Invoice
4. Travel Expenses Invoice
5. Miscellaneous Expenses Invoice

Survey Templates

For a Stage Hand to get insights related to the work they do, they need to send out Stage Hand surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Event Satisfaction Survey
2. Venue Feedback Survey
3. Crew Performance Evaluation Survey
4. Equipment and Technical Support Survey
5. Audience Experience Survey

Meeting Agendas

Having premade Stage Hand meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Production Meeting
2. Technical Rehearsal Meeting
3. Crew Briefing Meeting
4. Post-Show Evaluation Meeting
5. Safety and Emergency Procedures Meeting

Budget Templates

To manage finances well, a Stage Hand would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Production Budget Template
3. Travel and Accommodation Budget
4. Equipment and Supplies Budget
5. Miscellaneous Expenses Tracker

Dashboards

Dashboards are a useful way for a Stage Hand to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Production Schedule Dashboard
2. Equipment Inventory Dashboard
3. Crew Allocation Dashboard
4. Budget Tracking Dashboard
5. Event Attendance Dashboard

Proposal Templates

For bidding or requesting work, a Stage Hand needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Lighting Design Proposal
2. Sound System Upgrade Proposal
3. Stage Set Construction Proposal
4. Rigging and Trussing Proposal
5. Audiovisual Equipment Rental Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Stage Hand templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.