Stagehand Templates

Stagehand Templates

There is a huge number of templates that someone in the Stagehand role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Stagehand. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Daily Schedule
2. Equipment Inventory
3. Production Budget
4. Event Run Sheet
5. Crew Contact List
6. Venue Layout
7. Lighting Plot
8. Sound Cue Sheet
9. Set Design Plan
10. Safety Checklist

Reports

Reports are often prepared by a Stagehand to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Production Schedule Report
2. Equipment Inventory Report
3. Labor Cost Report
4. Venue Availability Report
5. Safety Incident Report
6. Ticket Sales Report
7. Set Design Budget Report
8. Lighting and Sound Equipment Report
9. Costume and Prop Inventory Report
10. Post-Event Evaluation Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Stagehand does and how they do it.

1. Load-in SOP
2. Lighting setup SOP
3. Sound system setup SOP
4. Stage setup SOP
5. Rigging and trussing SOP
6. Audiovisual equipment setup SOP
7. Props and set dressing SOP
8. Backstage management SOP
9. Load-out and strike SOP
10. Safety and emergency procedures SOP

Presentations

Stagehand presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Opening Act Template
2. Lighting Design Template
3. Sound Engineering Template
4. Set Design Template
5. Stage Management Template

Legal Docs

There are several key times when a Stagehand needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Agreement Template
2. Non-Disclosure Agreement Template
3. Liability Waiver Template
4. Equipment Rental Agreement Template
5. Performance Release Template

Health & Safety Templates

Health & Safety templates for a Stagehand ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Response Plan Template
5. Personal Protective Equipment (PPE) Assessment Template

Calendars

Setting up Stagehand calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Production Schedule Calendar
2. Rehearsal Calendar
3. Performance Calendar
4. Equipment Rental Calendar
5. Crew Availability Calendar

Invoice Templates

Several types of Stagehand invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Production Services Invoice
2. Equipment Rental Invoice
3. Labor Services Invoice
4. Travel Expenses Invoice
5. Miscellaneous Expenses Invoice

Survey Templates

For a Stagehand to get insights related to the work they do, they need to send out Stagehand surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Event Feedback Survey
2. Venue Satisfaction Survey
3. Crew Performance Survey
4. Equipment Evaluation Survey
5. Safety and Security Assessment Survey

Meeting Agendas

Having premade Stagehand meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Production Meeting
2. Technical Rehearsal Meeting
3. Crew Briefing Meeting
4. Post-Show Evaluation Meeting
5. Safety and Emergency Procedures Meeting

Budget Templates

To manage finances well, a Stagehand would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Production Budget Template
3. Travel and Accommodation Budget
4. Equipment and Supplies Budget
5. Miscellaneous Expenses Tracker

Dashboards

Dashboards are a useful way for a Stagehand to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Event Schedule Dashboard
2. Crew Allocation Dashboard
3. Equipment Inventory Dashboard
4. Budget Tracking Dashboard
5. Safety Compliance Dashboard

Proposal Templates

For bidding or requesting work, a Stagehand needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Lighting Design Proposal
2. Sound System Upgrade Proposal
3. Stage Set Construction Proposal
4. Rigging and Trussing Proposal
5. Audiovisual Equipment Rental Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Stagehand templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.