Swimming Instructor Templates

Swimming Instructor Templates

There is a huge number of templates that someone in the Swimming Instructor role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Swimming Instructor. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Lesson Plan Template
2. Attendance Sheet Template
3. Progress Report Template
4. Swim Meet Schedule Template
5. Swim Meet Results Template
6. Swim Team Roster Template
7. Swim Lesson Evaluation Template
8. Swim Lesson Registration Template
9. Swim Lesson Schedule Template
10. Swim Lesson Waiver Template

Reports

Reports are often prepared by a Swimming Instructor to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Attendance Report
2. Lesson Plan Report
3. Skill Assessment Report
4. Progress Report
5. Safety Incident Report
6. Equipment Inventory Report
7. Revenue Report
8. Expense Report
9. Customer Satisfaction Report
10. Staff Performance Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Swimming Instructor does and how they do it.

1. Lesson Plan Template
2. Safety Guidelines Template
3. Attendance Record Template
4. Skill Assessment Template
5. Progress Report Template
6. Emergency Action Plan Template
7. Equipment Inventory Template
8. Parent Communication Template
9. Staff Training Template
10. Pool Maintenance Checklist Template

Presentations

Swimming Instructor presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Introduction to Swimming Techniques
2. Water Safety and Lifesaving Skills
3. Advanced Stroke Development
4. Teaching Methods for Different Age Groups
5. Swim Meet Preparation and Strategies

Legal Docs

There are several key times when a Swimming Instructor needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Liability Waiver Template
2. Lesson Plan Template
3. Attendance Sheet Template
4. Incident Report Template
5. Consent Form Template

Health & Safety Templates

Health & Safety templates for a Swimming Instructor ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Emergency Action Plan Template
4. First Aid Kit Checklist Template
5. Safety Training Attendance Template

Calendars

Setting up Swimming Instructor calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Lesson Plan Calendar
2. Staff Schedule Calendar
3. Pool Availability Calendar
4. Student Attendance Calendar
5. Event and Competition Calendar

Invoice Templates

Several types of Swimming Instructor invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Lesson Fees Invoice
2. Private Lesson Invoice
3. Group Lesson Invoice
4. Swim Camp Invoice
5. Equipment Purchase Invoice

Survey Templates

For a Swimming Instructor to get insights related to the work they do, they need to send out Swimming Instructor surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Student Satisfaction Survey
2. Parent Feedback Survey
3. Lesson Effectiveness Survey
4. Facility Cleanliness Survey
5. Instructor Performance Survey

Meeting Agendas

Having premade Swimming Instructor meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Staff Meeting
2. Lesson Planning Meeting
3. Parent-Teacher Meeting
4. Safety Training Meeting
5. Performance Evaluation Meeting

Budget Templates

To manage finances well, a Swimming Instructor would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Lesson Plan and Material Budget
3. Marketing and Advertising Budget
4. Equipment and Supplies Budget
5. Professional Development and Certification Budget

Dashboards

Dashboards are a useful way for a Swimming Instructor to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Student Attendance Dashboard
2. Lesson Plan Progress Dashboard
3. Skill Assessment Dashboard
4. Swim Meet Results Dashboard
5. Revenue and Expenses Dashboard

Proposal Templates

For bidding or requesting work, a Swimming Instructor needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Lesson Plan Proposal
2. Swim Camp Proposal
3. Water Safety Workshop Proposal
4. Swim Team Training Proposal
5. Parent-Child Swim Class Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Swimming Instructor templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.