Theater Company Producer Templates

Theater Company Producer Templates

There is a huge number of templates that someone in the Theater Company Producer role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Theater Company Producer. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Budget Template
2. Production Schedule Template
3. Casting Call Template
4. Rehearsal Schedule Template
5. Performance Program Template
6. Ticket Sales Report Template
7. Marketing Plan Template
8. Sponsorship Proposal Template
9. Venue Rental Agreement Template
10. Post-Show Evaluation Template

Reports

Reports are often prepared by a Theater Company Producer to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Box Office Revenue Report
2. Ticket Sales Analysis Report
3. Production Budget Report
4. Marketing Campaign Performance Report
5. Attendance and Audience Demographics Report
6. Production Expenses Report
7. Sponsorship and Partnership Report
8. Staffing and Payroll Report
9. Venue Utilization Report
10. Artist and Talent Contracts Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Theater Company Producer does and how they do it.

1. Budgeting and Financial Management SOP
2. Casting and Audition SOP
3. Rehearsal and Production Schedule SOP
4. Marketing and Promotions SOP
5. Ticketing and Box Office Management SOP
6. Set Design and Construction SOP
7. Costume and Wardrobe SOP
8. Lighting and Sound Design SOP
9. Stage Management SOP
10. Post-Production and Wrap-Up SOP

Presentations

Theater Company Producer presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Budget Presentation
2. Casting and Auditions Presentation
3. Production Timeline Presentation
4. Marketing and Promotions Presentation
5. Ticket Sales and Revenue Presentation

Legal Docs

There are several key times when a Theater Company Producer needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Performance Agreement Template
2. Venue Rental Agreement Template
3. Actor Release Form Template
4. Sponsorship Agreement Template
5. Copyright License Agreement Template

Health & Safety Templates

Health & Safety templates for a Theater Company Producer ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Evacuation Plan Template
5. Health and Safety Training Record Template

Calendars

Setting up Theater Company Producer calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Rehearsal Schedule Calendar
2. Performance Calendar
3. Marketing and Promotions Calendar
4. Budget and Financial Calendar
5. Casting and Audition Calendar

Invoice Templates

Several types of Theater Company Producer invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Production Invoice
2. Artist Payment Invoice
3. Venue Rental Invoice
4. Equipment Rental Invoice
5. Marketing and Promotion Invoice

Survey Templates

For a Theater Company Producer to get insights related to the work they do, they need to send out Theater Company Producer surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Audience Satisfaction Survey
2. Performance Evaluation Survey
3. Ticket Sales Feedback Survey
4. Marketing Effectiveness Survey
5. Staff Satisfaction Survey

Meeting Agendas

Having premade Theater Company Producer meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Production Meeting
2. Marketing Meeting
3. Budget Meeting
4. Casting Meeting
5. Creative Team Meeting

Budget Templates

To manage finances well, a Theater Company Producer would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Production Budget Template
2. Marketing Budget Template
3. Personnel Budget Template
4. Venue Rental Budget Template
5. Costume and Set Design Budget Template

Dashboards

Dashboards are a useful way for a Theater Company Producer to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Financial Performance Dashboard
2. Ticket Sales Dashboard
3. Marketing Campaign Dashboard
4. Production Schedule Dashboard
5. Audience Engagement Dashboard

Proposal Templates

For bidding or requesting work, a Theater Company Producer needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Sponsorship Proposal
2. Grant Proposal
3. Venue Rental Proposal
4. Marketing Proposal
5. Production Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Theater Company Producer templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.