Theatre Manager Templates

Theatre Manager Templates

There is a huge number of templates that someone in the Theatre Manager role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Theatre Manager. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Monthly Budget Report
2. Staff Schedule
3. Performance Schedule
4. Ticket Sales Report
5. Marketing Plan
6. Production Budget
7. Inventory Checklist
8. Maintenance Log
9. Event Evaluation Form
10. Sponsorship Proposal

Reports

Reports are often prepared by a Theatre Manager to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Box Office Sales Report
2. Attendance Report
3. Concession Sales Report
4. Staff Performance Report
5. Production Budget Report
6. Marketing Campaign Report
7. Maintenance and Repairs Report
8. Customer Feedback Report
9. Inventory Report
10. Financial Statement Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Theatre Manager does and how they do it.

1. Opening Procedures
2. Box Office Operations
3. Concession Stand Setup
4. Usher Duties
5. Cleaning and Maintenance
6. Projection Room Setup
7. Ticketing System Management
8. Emergency Evacuation Plan
9. Closing Procedures
10. Staff Training Guidelines

Presentations

Theatre Manager presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Budget Presentation
2. Staff Performance Review Presentation
3. Marketing and Promotions Presentation
4. Production Schedule Presentation
5. Audience Feedback and Survey Results Presentation

Legal Docs

There are several key times when a Theatre Manager needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Contract Template
2. Performance Agreement Template
3. Venue Rental Agreement Template
4. Non-Disclosure Agreement Template
5. Liability Waiver Template

Health & Safety Templates

Health & Safety templates for a Theatre Manager ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Fire Safety Checklist Template
4. Emergency Evacuation Plan Template
5. Health and Safety Training Attendance Template

Calendars

Setting up Theatre Manager calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Production Calendar
2. Performance Calendar
3. Staff Schedule Calendar
4. Marketing Calendar
5. Budget Calendar

Invoice Templates

Several types of Theatre Manager invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Rental Invoice
2. Ticket Sales Invoice
3. Concession Sales Invoice
4. Sponsorship Invoice
5. Production Services Invoice

Survey Templates

For a Theatre Manager to get insights related to the work they do, they need to send out Theatre Manager surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Employee Feedback Survey
3. Event Evaluation Survey
4. Audience Demographics Survey
5. Marketing Effectiveness Survey

Meeting Agendas

Having premade Theatre Manager meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Staff Meeting
2. Production Meeting
3. Marketing Meeting
4. Budget Meeting
5. Programming Meeting

Budget Templates

To manage finances well, a Theatre Manager would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Payroll Budget Template
3. Marketing and Advertising Budget Template
4. Production Budget Template
5. Facility Maintenance Budget Template

Dashboards

Dashboards are a useful way for a Theatre Manager to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Sales Performance Dashboard
2. Attendance and Ticket Sales Dashboard
3. Financial Performance Dashboard
4. Staffing and Scheduling Dashboard
5. Customer Satisfaction Dashboard

Proposal Templates

For bidding or requesting work, a Theatre Manager needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Budget Proposal
2. Marketing and Promotions Proposal
3. Production Schedule Proposal
4. Talent Recruitment Proposal
5. Facility Maintenance and Upgrades Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Theatre Manager templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.