Theatre Technician Templates

Theatre Technician Templates

There is a huge number of templates that someone in the Theatre Technician role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Theatre Technician. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Lighting Plot Template
2. Sound Cue Sheet Template
3. Set Design Template
4. Costume Inventory Template
5. Production Schedule Template
6. Rehearsal Report Template
7. Props List Template
8. Budget Spreadsheet Template
9. Technical Rider Template
10. Performance Evaluation Template

Reports

Reports are often prepared by a Theatre Technician to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Budget Report
2. Revenue and Expenses Report
3. Production Schedule Report
4. Equipment Maintenance Report
5. Staffing and Payroll Report
6. Ticket Sales Report
7. Inventory and Supplies Report
8. Safety and Incident Report
9. Technical Equipment Usage Report
10. Audience Feedback Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Theatre Technician does and how they do it.

1. Lighting Setup SOP
2. Sound System Setup SOP
3. Stage Rigging SOP
4. Costume Maintenance SOP
5. Props Management SOP
6. Set Construction SOP
7. Stage Management SOP
8. Emergency Procedures SOP
9. Cleaning and Sanitization SOP
10. Equipment Maintenance SOP

Presentations

Theatre Technician presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Production Report
2. Lighting Design Presentation
3. Sound Design Presentation
4. Set Design Presentation
5. Costume Design Presentation

Legal Docs

There are several key times when a Theatre Technician needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Performance Contract Template
2. Venue Rental Agreement Template
3. Non-Disclosure Agreement Template
4. Equipment Rental Agreement Template
5. Liability Waiver Template

Health & Safety Templates

Health & Safety templates for a Theatre Technician ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Evacuation Plan Template
5. Personal Protective Equipment (PPE) Assessment Template

Calendars

Setting up Theatre Technician calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Rehearsal Calendar
2. Production Calendar
3. Performance Calendar
4. Technical Schedule
5. Maintenance Calendar

Invoice Templates

Several types of Theatre Technician invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Equipment Rental Invoice
2. Lighting Design Services Invoice
3. Sound System Rental Invoice
4. Stage Setup and Labor Invoice
5. Technical Support and Troubleshooting Invoice

Survey Templates

For a Theatre Technician to get insights related to the work they do, they need to send out Theatre Technician surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Audience Satisfaction Survey
2. Technical Equipment Feedback Survey
3. Performance Evaluation Survey
4. Venue Facilities Survey
5. Staff Communication and Collaboration Survey

Meeting Agendas

Having premade Theatre Technician meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Production Meeting
2. Technical Rehearsal Meeting
3. Staff Meeting
4. Safety Meeting
5. Post-Show Evaluation Meeting

Budget Templates

To manage finances well, a Theatre Technician would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Production Budget Template
3. Equipment Maintenance Budget Template
4. Travel and Accommodation Budget Template
5. Marketing and Promotion Budget Template

Dashboards

Dashboards are a useful way for a Theatre Technician to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Financial Performance Dashboard
2. Production Schedule Dashboard
3. Equipment Inventory Dashboard
4. Staffing and Scheduling Dashboard
5. Ticket Sales and Attendance Dashboard

Proposal Templates

For bidding or requesting work, a Theatre Technician needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Lighting Design Proposal
2. Sound System Upgrade Proposal
3. Set Construction Proposal
4. Stage Rigging Proposal
5. Costume and Wardrobe Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Theatre Technician templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.