Looking for Tour Guide Templates to download? See the main templates that a Tour Guide would use in their day-to-day work.
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Contents
There is a huge number of templates that someone in the Tour Guide role uses in their daily work. In this article, we’ll outline the main templates they use.
These templates are some of the most commonly used templates by a Tour Guide. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.
1. Monthly Tour Schedule
2. Tour Itinerary Template
3. Guest Feedback Form
4. Expense Report
5. Tour Guide Checklist
6. Tour Evaluation Form
7. Tour Reservation Template
8. Tour Guide Training Manual
9. Tour Budget Spreadsheet
10. Tour Incident Report
Reports are often prepared by a Tour Guide to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.
1. Monthly Sales Report
2. Customer Satisfaction Report
3. Tour Attendance Report
4. Revenue Analysis Report
5. Tour Feedback Report
6. Employee Performance Report
7. Marketing Campaign Report
8. Cost Analysis Report
9. Tour Itinerary Report
10. Competitive Analysis Report
At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Tour Guide does and how they do it.
1. Pre-tour checklist
2. Tour itinerary template
3. Safety guidelines template
4. Tour script template
5. Customer feedback form template
6. Emergency response plan template
7. Tour evaluation template
8. Equipment checklist template
9. Tour reservation template
10. Tour cancellation template
Tour Guide presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.
1. Welcome Presentation
2. Historical Sites Presentation
3. Cultural Traditions Presentation
4. Local Cuisine Presentation
5. Adventure Activities Presentation
There are several key times when a Tour Guide needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.
1. Liability Waiver Template
2. Tour Agreement Template
3. Confidentiality Agreement Template
4. Photo Release Template
5. Emergency Contact Template
Health & Safety templates for a Tour Guide ensure that the correct forms are completed to protect from harm and record any incidents at work.
1. Incident Report Template
2. Risk Assessment Template
3. Emergency Evacuation Plan Template
4. First Aid Kit Checklist Template
5. Safety Inspection Checklist Template
Setting up Tour Guide calendars ensures that they can visually see what’s coming up and plan events successfully.
1. Monthly Tour Schedule
2. Staff Roster
3. Event Calendar
4. Transportation Schedule
5. Hotel Availability Calendar
Several types of Tour Guide invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.
1. Monthly Tour Services Invoice
2. Accommodation and Transportation Invoice
3. Food and Beverage Invoice
4. Tour Guide Services Invoice
5. Miscellaneous Expenses Invoice
For a Tour Guide to get insights related to the work they do, they need to send out Tour Guide surveys. These templates can be set up as documents, fillable PDFs or survey software templates.
1. Customer Satisfaction Survey
2. Tour Experience Feedback Survey
3. Tour Guide Performance Evaluation Survey
4. Destination Preference Survey
5. Tour Package Customization Survey
Having premade Tour Guide meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.
1. Monthly Staff Meeting
2. Tour Planning Meeting
3. Customer Feedback Meeting
4. Training and Development Meeting
5. Marketing and Promotions Meeting
To manage finances well, a Tour Guide would need to have budget templates they can used on a monthly, quarterly and yearly basis.
1. Monthly Income and Expense Tracker
2. Transportation Budget
3. Accommodation Budget
4. Food and Beverage Budget
5. Entertainment and Activities Budget
Dashboards are a useful way for a Tour Guide to monitor business performance and they can be set up as static documents or dynamic online documents/views.
1. Monthly Sales Dashboard
2. Customer Satisfaction Dashboard
3. Tour Performance Dashboard
4. Revenue and Expenses Dashboard
5. Employee Performance Dashboard
For bidding or requesting work, a Tour Guide needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.
1. Monthly Group Tour Proposal
2. Special Event Proposal
3. Customized Private Tour Proposal
4. Corporate Team Building Proposal
5. Educational Tour Proposal
We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Tour Guide templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.