Township Clerk Templates

Township Clerk Templates

There is a huge number of templates that someone in the Township Clerk role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Township Clerk. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Meeting Agenda
2. Meeting Minutes
3. Budget Spreadsheet
4. Financial Report
5. Permit Application
6. Public Notice
7. Election Ballot
8. Ordinance Draft
9. Township Newsletter
10. Employee Timesheet

Reports

Reports are often prepared by a Township Clerk to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Financial Statement Report
2. Budget Variance Report
3. Payroll Report
4. Accounts Payable Report
5. Accounts Receivable Report
6. Tax Collection Report
7. Meeting Minutes Report
8. Building Permits Report
9. Election Results Report
10. Public Works Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Township Clerk does and how they do it.

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Presentations

Township Clerk presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Financial Report Template
2. Board Meeting Agenda Template
3. Community Outreach Presentation Template
4. Election Results Presentation Template
5. Annual Budget Presentation Template

Legal Docs

There are several key times when a Township Clerk needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Meeting Minutes Template
2. Resolution Template
3. Ordinance Template
4. Contract Template
5. Public Notice Template

Health & Safety Templates

Health & Safety templates for a Township Clerk ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Safety Meeting Minutes Template
3. Workplace Inspection Checklist Template
4. Emergency Evacuation Plan Template
5. Hazard Communication Program Template

Calendars

Setting up Township Clerk calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Board Meeting Calendar
2. Election Calendar
3. Budget Planning Calendar
4. Permit Application Calendar
5. Community Events Calendar

Invoice Templates

Several types of Township Clerk invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Utility Invoice
2. Payroll Invoice
3. Vendor Invoice
4. Permit Fee Invoice
5. Property Tax Invoice

Survey Templates

For a Township Clerk to get insights related to the work they do, they need to send out Township Clerk surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Monthly Citizen Satisfaction Survey
2. Township Services Evaluation Survey
3. Community Engagement Survey
4. Public Safety Perception Survey
5. Infrastructure Improvement Survey

Meeting Agendas

Having premade Township Clerk meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Board of Trustees Meeting
2. Planning Commission Meeting
3. Zoning Board of Appeals Meeting
4. Budget Committee Meeting
5. Public Hearing Meeting

Budget Templates

To manage finances well, a Township Clerk would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Operating Budget Template
2. Payroll Budget Template
3. Capital Expenditure Budget Template
4. Grant Budget Template
5. Revenue and Expense Budget Template

Dashboards

Dashboards are a useful way for a Township Clerk to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Financial Dashboard
2. Election Dashboard
3. Permitting Dashboard
4. Public Works Dashboard
5. Community Engagement Dashboard

Proposal Templates

For bidding or requesting work, a Township Clerk needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Budget Proposal
2. Infrastructure Improvement Proposal
3. Community Development Proposal
4. Public Safety Enhancement Proposal
5. Environmental Sustainability Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Township Clerk templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.