Visa Consultant Templates

Looking for Visa Consultant Templates to download? See the main templates that a Visa Consultant would use in their day-to-day work.

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Visa Consultant Templates

There is a huge number of templates that someone in the Visa Consultant role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Visa Consultant. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Visa Application Form
2. Client Information Sheet
3. Visa Checklist
4. Visa Cover Letter
5. Visa Invitation Letter
6. Visa Approval Letter
7. Visa Rejection Letter
8. Visa Extension Request Form
9. Visa Renewal Application Form
10. Visa Cancellation Request Form


Reports are often prepared by a Visa Consultant to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Visa Application Status Report
2. Visa Approval Report
3. Visa Denial Report
4. Visa Processing Time Report
5. Visa Category Analysis Report
6. Visa Fee Collection Report
7. Visa Interview Report
8. Visa Fraud Detection Report
9. Visa Compliance Report
10. Visa Renewal Report


At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Visa Consultant does and how they do it.

1. Client Assessment SOP
2. Document Collection SOP
3. Application Preparation SOP
4. Visa Category Research SOP
5. Interview Preparation SOP
6. Document Verification SOP
7. Visa Application Submission SOP
8. Follow-up with Immigration Authorities SOP
9. Visa Approval Notification SOP
10. Client Feedback and Review SOP


Visa Consultant presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Visa Application Process Overview
2. Country-specific Visa Requirements
3. Visa Interview Preparation Guide
4. Visa Denial Appeal Strategies
5. Immigration Policy Updates and Changes

Legal Docs

There are several key times when a Visa Consultant needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Visa Application Form
2. Power of Attorney
3. Affidavit of Support
4. Employment Authorization Document
5. Certificate of Eligibility

Health & Safety Templates

Health & Safety templates for a Visa Consultant ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Evacuation Plan Template
5. Health and Safety Training Record Template


Setting up Visa Consultant calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Visa Application Deadlines Calendar
2. Visa Interview Schedule Calendar
3. Visa Processing Timeline Calendar
4. Visa Renewal Reminder Calendar
5. Visa Policy Updates Calendar

Invoice Templates

Several types of Visa Consultant invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Visa Application Fee Invoice
2. Consultation Service Invoice
3. Document Preparation Invoice
4. Visa Processing Fee Invoice
5. Travel Arrangement Invoice

Survey Templates

For a Visa Consultant to get insights related to the work they do, they need to send out Visa Consultant surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Visa Application Experience Survey
3. Immigration Process Feedback Survey
4. Service Quality Assessment Survey
5. Client Needs Assessment Survey

Meeting Agendas

Having premade Visa Consultant meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Client Consultation Meeting
2. Case Review Meeting
3. Team Collaboration Meeting
4. Training and Development Meeting
5. Industry Updates Meeting

Budget Templates

To manage finances well, a Visa Consultant would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Client Fee Tracker
3. Advertising and Marketing Budget
4. Travel and Accommodation Budget
5. Professional Development and Training Budget


Dashboards are a useful way for a Visa Consultant to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Visa Application Status Dashboard
2. Client Case Management Dashboard
3. Visa Processing Time Dashboard
4. Country-wise Visa Approval Rate Dashboard
5. Revenue and Profitability Dashboard

Proposal Templates

For bidding or requesting work, a Visa Consultant needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Visa Application Proposal
2. Immigration Consultation Proposal
3. Work Permit Proposal
4. Family Sponsorship Proposal
5. Student Visa Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Visa Consultant templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.