Vocalist Templates

Vocalist Templates

There is a huge number of templates that someone in the Vocalist role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Vocalist. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Performance Schedule
2. Song List
3. Rehearsal Schedule
4. Setlist Template
5. Tour Itinerary
6. Expense Report
7. Contract Template
8. Vocal Warm-up Routine
9. Music Licensing Agreement
10. Marketing Plan

Reports

Reports are often prepared by a Vocalist to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Sales Report
2. Performance Attendance Report
3. Revenue Breakdown Report
4. Song Request Analysis Report
5. Social Media Engagement Report
6. Tour Expenses Report
7. Fan Demographics Report
8. Streaming Platform Analytics Report
9. Merchandise Sales Report
10. Collaborations and Partnerships Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Vocalist does and how they do it.

1. Rehearsal SOP
2. Performance SOP
3. Vocal Warm-up SOP
4. Costume Change SOP
5. Soundcheck SOP
6. Stage Setup SOP
7. Equipment Maintenance SOP
8. Vocal Health SOP
9. Setlist Creation SOP
10. Tour Planning SOP

Presentations

Vocalist presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Performance Report
2. Concert Promotion Presentation
3. Vocal Technique Workshop Presentation
4. Music Industry Trends Analysis
5. Vocalist Portfolio Showcase

Legal Docs

There are several key times when a Vocalist needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Performance Agreement Template
2. Non-Disclosure Agreement Template
3. Talent Release Form Template
4. Copyright Assignment Agreement Template
5. Venue Rental Agreement Template

Health & Safety Templates

Health & Safety templates for a Vocalist ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Emergency Evacuation Plan Template
4. Personal Protective Equipment (PPE) Checklist Template
5. Health and Safety Training Attendance Record Template

Calendars

Setting up Vocalist calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Performance Calendar
2. Rehearsal Schedule
3. Travel Itinerary
4. Promotional Events Calendar
5. Recording Sessions Calendar

Invoice Templates

Several types of Vocalist invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Performance Fee Invoice
2. Studio Recording Invoice
3. Gig Expenses Invoice
4. Merchandise Sales Invoice
5. Royalty Payment Invoice

Survey Templates

For a Vocalist to get insights related to the work they do, they need to send out Vocalist surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Audience Satisfaction Survey
2. Performance Evaluation Survey
3. Song Selection Survey
4. Venue Feedback Survey
5. Marketing Effectiveness Survey

Meeting Agendas

Having premade Vocalist meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Performance Review Meeting
2. Song Selection Meeting
3. Rehearsal Schedule Planning Meeting
4. Marketing and Promotion Strategy Meeting
5. Band Collaboration and Creative Ideas Meeting

Budget Templates

To manage finances well, a Vocalist would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Performance and Tour Budget
3. Recording and Production Budget
4. Marketing and Promotion Budget
5. Equipment and Gear Budget

Dashboards

Dashboards are a useful way for a Vocalist to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Sales Performance Dashboard
2. Social Media Engagement Dashboard
3. Tour Schedule Dashboard
4. Financial Performance Dashboard
5. Audience Demographics Dashboard

Proposal Templates

For bidding or requesting work, a Vocalist needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Performance Proposal
2. Collaborative Project Proposal
3. Event Booking Proposal
4. Music Video Production Proposal
5. Sponsorship Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Vocalist templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.