Volunteer Coordinator Templates

Looking for Volunteer Coordinator Templates to download? See the main templates that a Volunteer Coordinator would use in their day-to-day work.

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Volunteer Coordinator Templates

There is a huge number of templates that someone in the Volunteer Coordinator role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Volunteer Coordinator. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Volunteer Application Form
2. Volunteer Schedule Template
3. Volunteer Contact List
4. Volunteer Training Manual
5. Volunteer Evaluation Form
6. Volunteer Newsletter Template
7. Volunteer Event Planning Checklist
8. Volunteer Recognition Certificate
9. Volunteer Hours Tracking Spreadsheet
10. Volunteer Exit Survey


Reports are often prepared by a Volunteer Coordinator to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Volunteer Recruitment Report
2. Volunteer Retention Report
3. Volunteer Hours Report
4. Volunteer Training Report
5. Volunteer Satisfaction Report
6. Volunteer Impact Report
7. Volunteer Attendance Report
8. Volunteer Feedback Report
9. Volunteer Program Evaluation Report
10. Volunteer Recognition Report


At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Volunteer Coordinator does and how they do it.

1. Volunteer Recruitment SOP
2. Volunteer Screening SOP
3. Volunteer Training SOP
4. Volunteer Placement SOP
5. Volunteer Onboarding SOP
6. Volunteer Recognition SOP
7. Volunteer Retention SOP
8. Volunteer Communication SOP
9. Volunteer Evaluation SOP
10. Volunteer Exit Process SOP


Volunteer Coordinator presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Volunteer Recruitment Presentation
2. Volunteer Orientation Presentation
3. Volunteer Training Presentation
4. Volunteer Appreciation Presentation
5. Fundraising Campaign Presentation

Legal Docs

There are several key times when a Volunteer Coordinator needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Volunteer Agreement Template
2. Volunteer Application Template
3. Volunteer Waiver Template
4. Volunteer Confidentiality Agreement Template
5. Volunteer Exit Interview Template

Health & Safety Templates

Health & Safety templates for a Volunteer Coordinator ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Safety Inspection Checklist Template
3. Emergency Evacuation Plan Template
4. Volunteer Training Attendance Template
5. Personal Protective Equipment (PPE) Assessment Template


Setting up Volunteer Coordinator calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Volunteer Schedule
2. Event Calendar
3. Fundraising Calendar
4. Training Calendar
5. Volunteer Recognition Calendar

Invoice Templates

Several types of Volunteer Coordinator invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Volunteer Stipend Invoice
2. Monthly Volunteer Reimbursement Invoice
3. Monthly Volunteer Training Invoice
4. Monthly Volunteer Recognition Invoice
5. Monthly Volunteer Program Expenses Invoice

Survey Templates

For a Volunteer Coordinator to get insights related to the work they do, they need to send out Volunteer Coordinator surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Volunteer Satisfaction Survey
2. Volunteer Availability Survey
3. Volunteer Training Needs Survey
4. Volunteer Program Evaluation Survey
5. Volunteer Recruitment Survey

Meeting Agendas

Having premade Volunteer Coordinator meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Volunteer Orientation Meeting
2. Volunteer Training Meeting
3. Volunteer Recognition Meeting
4. Volunteer Feedback Meeting
5. Volunteer Planning Meeting

Budget Templates

To manage finances well, a Volunteer Coordinator would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Fundraising Budget Template
3. Volunteer Recruitment Budget Template
4. Program Budget Template
5. Marketing and Outreach Budget Template


Dashboards are a useful way for a Volunteer Coordinator to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Volunteer Recruitment Dashboard
2. Volunteer Engagement Dashboard
3. Volunteer Retention Dashboard
4. Volunteer Performance Dashboard
5. Volunteer Impact Dashboard

Proposal Templates

For bidding or requesting work, a Volunteer Coordinator needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Volunteer Recruitment Proposal
2. Fundraising Event Proposal
3. Volunteer Training Proposal
4. Community Outreach Proposal
5. Volunteer Recognition Proposal

Get Your Template Made

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