Ward Maid Templates

Ward Maid Templates

There is a huge number of templates that someone in the Ward Maid role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Ward Maid. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Daily Cleaning Checklist
2. Room Inspection Report
3. Inventory Replenishment List
4. Laundry Tracking Sheet
5. Maintenance Request Form
6. Lost and Found Log
7. Staff Schedule Template
8. Guest Complaint Log
9. Cleaning Supplies Order Form
10. Monthly Performance Report

Reports

Reports are often prepared by a Ward Maid to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Occupancy Report
2. Room Cleaning Report
3. Linen Inventory Report
4. Lost and Found Report
5. Maintenance Request Report
6. Housekeeping Supplies Report
7. Guest Complaint Report
8. Staff Attendance Report
9. Equipment Maintenance Report
10. Budget and Expense Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Ward Maid does and how they do it.

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Presentations

Ward Maid presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Cleaning Report
2. Housekeeping Training Presentation
3. Safety and Emergency Procedures
4. Guest Room Inspection Checklist
5. Inventory Management and Ordering

Legal Docs

There are several key times when a Ward Maid needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Agreement Template
2. Non-Disclosure Agreement Template
3. Incident Report Template
4. Consent Form Template
5. Cleaning Checklist Template

Health & Safety Templates

Health & Safety templates for a Ward Maid ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Hazard Identification Checklist Template
3. Personal Protective Equipment (PPE) Inspection Template
4. Safety Meeting Minutes Template
5. Workplace Inspection Checklist Template

Calendars

Setting up Ward Maid calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Cleaning Schedule
2. Staff Shift Calendar
3. Room Occupancy Calendar
4. Supply Inventory Calendar
5. Maintenance and Repairs Calendar

Invoice Templates

Several types of Ward Maid invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Cleaning Services Invoice
2. Additional Services Invoice
3. Supplies and Equipment Invoice
4. Late Payment Reminder Invoice
5. Cancellation Fee Invoice

Survey Templates

For a Ward Maid to get insights related to the work they do, they need to send out Ward Maid surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Guest Satisfaction Survey
2. Housekeeping Efficiency Survey
3. Cleaning Supplies Feedback Survey
4. Room Inspection Survey
5. Staff Training Needs Assessment Survey

Meeting Agendas

Having premade Ward Maid meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Daily Huddle Meeting Template
2. Weekly Staff Meeting Template
3. Monthly Performance Review Meeting Template
4. Quarterly Training Meeting Template
5. Annual Budget Planning Meeting Template

Budget Templates

To manage finances well, a Ward Maid would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Income Tracking Budget Template
3. Cleaning Supplies Budget Template
4. Equipment Maintenance Budget Template
5. Staffing and Payroll Budget Template

Dashboards

Dashboards are a useful way for a Ward Maid to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Occupancy Rate Dashboard
2. Room Turnover Dashboard
3. Housekeeping Performance Dashboard
4. Inventory Management Dashboard
5. Guest Satisfaction Dashboard

Proposal Templates

For bidding or requesting work, a Ward Maid needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Cleaning Proposal
2. Deep Cleaning Proposal
3. Special Event Cleaning Proposal
4. Maintenance and Repairs Proposal
5. Supplies and Equipment Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Ward Maid templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.