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Wardrobe Coordinator Templates
Contents
Wardrobe Coordinator Templates
There is a huge number of templates that someone in the Wardrobe Coordinator role uses in their daily work. In this article, we’ll outline the main templates they use.
Documents & Spreadsheets
These templates are some of the most commonly used templates by a Wardrobe Coordinator. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.
1. Wardrobe Inventory Spreadsheet
2. Costume Budget Template
3. Production Schedule Spreadsheet
4. Costume Fitting Schedule Template
5. Costume Breakdown Sheet
6. Costume Return Form
7. Costume Alteration Request Form
8. Costume Purchase Order Template
9. Costume Rental Agreement Form
10. Wardrobe Styling Mood Board Template
Reports
Reports are often prepared by a Wardrobe Coordinator to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.
1. Sales Report
2. Inventory Report
3. Production Report
4. Budget Report
5. Trend Analysis Report
6. Cost Analysis Report
7. Supplier Performance Report
8. Customer Feedback Report
9. Staff Performance Report
10. Fashion Show Evaluation Report
SOPs
At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Wardrobe Coordinator does and how they do it.
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Presentations
Wardrobe Coordinator presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.
1. Monthly Trend Report
2. Seasonal Lookbook
3. Styling Guide for Fashion Shoots
4. Wardrobe Inventory and Budget Analysis
5. Fashion Show Runway Presentation
Legal Docs
There are several key times when a Wardrobe Coordinator needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.
1. Employment Contract Template
2. Non-Disclosure Agreement Template
3. Model Release Form Template
4. Vendor Agreement Template
5. Copyright Release Form Template
Health & Safety Templates
Health & Safety templates for a Wardrobe Coordinator ensure that the correct forms are completed to protect from harm and record any incidents at work.
1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Evacuation Plan Template
5. Personal Protective Equipment (PPE) Assessment Template
Calendars
Setting up Wardrobe Coordinator calendars ensures that they can visually see what’s coming up and plan events successfully.
1. Production Calendar
2. Fashion Show Calendar
3. Photoshoot Calendar
4. Sample Collection Calendar
5. Fashion Week Calendar
Invoice Templates
Several types of Wardrobe Coordinator invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.
1. Wardrobe Rental Invoice
2. Costume Purchase Invoice
3. Styling Services Invoice
4. Alteration and Tailoring Invoice
5. Miscellaneous Expenses Invoice
Survey Templates
For a Wardrobe Coordinator to get insights related to the work they do, they need to send out Wardrobe Coordinator surveys. These templates can be set up as documents, fillable PDFs or survey software templates.
1. Monthly Fashion Trends Survey
2. Designer Preference Survey
3. Customer Satisfaction Survey
4. Wardrobe Styling Survey
5. Fashion Event Feedback Survey
Meeting Agendas
Having premade Wardrobe Coordinator meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.
1. Production Meeting
2. Fitting Session
3. Styling Collaboration
4. Budget Review
5. Trend Forecasting
Budget Templates
To manage finances well, a Wardrobe Coordinator would need to have budget templates they can used on a monthly, quarterly and yearly basis.
1. Production Budget Template
2. Costume Design Budget Template
3. Wardrobe Department Budget Template
4. Fabric and Materials Budget Template
5. Miscellaneous Expenses Budget Template
Dashboards
Dashboards are a useful way for a Wardrobe Coordinator to monitor business performance and they can be set up as static documents or dynamic online documents/views.
1. Inventory Dashboard
2. Sales Performance Dashboard
3. Production Schedule Dashboard
4. Budget Tracking Dashboard
5. Trend Analysis Dashboard
Proposal Templates
For bidding or requesting work, a Wardrobe Coordinator needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.
1. Monthly Fashion Show Proposal
2. Wardrobe Styling Proposal for Photoshoots
3. Wardrobe Budget Proposal for Fashion Campaigns
4. Wardrobe Rental Proposal for Celebrity Events
5. Wardrobe Collaboration Proposal with Fashion Designers
Get Your Template Made
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