Warranty Clerk Templates

Looking for Warranty Clerk Templates to download? See the main templates that a Warranty Clerk would use in their day-to-day work.

Need one of these templates? Request for it to be built by one of our experts.

Warranty Clerk Templates

There is a huge number of templates that someone in the Warranty Clerk role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Warranty Clerk. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Warranty Claim Form
2. Warranty Registration Spreadsheet
3. Warranty Approval Document
4. Warranty Rejection Letter
5. Warranty Extension Request Form
6. Warranty Replacement Order
7. Warranty Return Authorization Form
8. Warranty Tracking Spreadsheet
9. Warranty Audit Checklist
10. Warranty Analysis Report


Reports are often prepared by a Warranty Clerk to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Warranty Claims Report
2. Warranty Parts Inventory Report
3. Warranty Labor Hours Report
4. Warranty Cost Analysis Report
5. Warranty Claims Rejection Report
6. Warranty Claims Approval Report
7. Warranty Claims Aging Report
8. Warranty Claims Resolution Report
9. Warranty Claims Trend Analysis Report
10. Warranty Claims Customer Satisfaction Report


At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Warranty Clerk does and how they do it.

1. Warranty Claim Processing SOP
2. Customer Communication SOP
3. Warranty Parts Ordering SOP
4. Warranty Database Management SOP
5. Warranty Documentation SOP
6. Warranty Investigation SOP
7. Warranty Reimbursement SOP
8. Warranty Audit SOP
9. Warranty Reporting SOP
10. Warranty Policy and Procedure Review SOP


Warranty Clerk presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Sales Report Template
2. Warranty Claims Analysis Template
3. Customer Satisfaction Survey Template
4. Warranty Claims Summary Template
5. Warranty Performance Metrics Template

Legal Docs

There are several key times when a Warranty Clerk needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Warranty Claim Form
2. Warranty Agreement Template
3. Warranty Registration Form
4. Warranty Extension Letter
5. Warranty Dispute Resolution Form

Health & Safety Templates

Health & Safety templates for a Warranty Clerk ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Safety Meeting Minutes Template
3. Hazard Identification Checklist Template
4. Workplace Inspection Checklist Template
5. Emergency Evacuation Plan Template


Setting up Warranty Clerk calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Warranty Claims Calendar
2. Warranty Expiration Calendar
3. Warranty Renewal Calendar
4. Warranty Audit Calendar
5. Warranty Training Calendar

Invoice Templates

Several types of Warranty Clerk invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Warranty Claims Invoice
2. Parts and Labor Invoice
3. Warranty Reimbursement Invoice
4. Warranty Extension Invoice
5. Warranty Service Invoice

Survey Templates

For a Warranty Clerk to get insights related to the work they do, they need to send out Warranty Clerk surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Product Quality Survey
3. Warranty Claim Feedback Survey
4. Service Experience Survey
5. Warranty Registration Survey

Meeting Agendas

Having premade Warranty Clerk meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Warranty Review Meeting
2. Claims Processing Meeting
3. Supplier Performance Evaluation Meeting
4. Customer Feedback Analysis Meeting
5. Team Training and Development Meeting

Budget Templates

To manage finances well, a Warranty Clerk would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Income Tracking Budget Template
3. Savings and Investment Budget Template
4. Debt Repayment Budget Template
5. Annual Budget Forecast Template


Dashboards are a useful way for a Warranty Clerk to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Warranty Claims Dashboard
2. Customer Satisfaction Dashboard
3. Warranty Cost Analysis Dashboard
4. Warranty Parts Inventory Dashboard
5. Warranty Performance Metrics Dashboard

Proposal Templates

For bidding or requesting work, a Warranty Clerk needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Warranty Claim Proposal
2. Warranty Process Improvement Proposal
3. Warranty Cost Reduction Proposal
4. Warranty System Upgrade Proposal
5. Warranty Training and Development Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Warranty Clerk templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.