Wedding Coordinator Templates

Wedding Coordinator Templates

There is a huge number of templates that someone in the Wedding Coordinator role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Wedding Coordinator. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Wedding Budget Template
2. Wedding Guest List Template
3. Wedding Timeline Template
4. Wedding Vendor Contact List Template
5. Wedding Seating Chart Template
6. Wedding Invitation Template
7. Wedding Ceremony Program Template
8. Wedding Reception Floor Plan Template
9. Wedding Menu Template
10. Wedding Checklist Template

Reports

Reports are often prepared by a Wedding Coordinator to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Budget Report
2. Vendor Payment Report
3. Guest RSVP Report
4. Venue Availability Report
5. Wedding Timeline Report
6. Menu Selection Report
7. Decor Inventory Report
8. Transportation Schedule Report
9. Wedding Day Itinerary Report
10. Post-Event Feedback Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Wedding Coordinator does and how they do it.

1. Wedding Budget Template
2. Vendor Contact List Template
3. Wedding Timeline Template
4. Guest List Template
5. Seating Arrangement Template
6. Wedding Checklist Template
7. Ceremony Order of Events Template
8. Reception Program Template
9. Decor and Design Template
10. Wedding Emergency Kit Checklist Template

Presentations

Wedding Coordinator presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Wedding Budget Tracker
2. Venue Comparison Chart
3. Wedding Timeline and Checklist
4. Vendor Contact List
5. Wedding Decor Inspiration Board

Legal Docs

There are several key times when a Wedding Coordinator needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Wedding Planning Contract Template
2. Vendor Agreement Template
3. Liability Waiver Template
4. Photography Release Form Template
5. Venue Rental Agreement Template

Health & Safety Templates

Health & Safety templates for a Wedding Coordinator ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Emergency Evacuation Plan Template
4. First Aid Kit Checklist Template
5. Safety Meeting Minutes Template

Calendars

Setting up Wedding Coordinator calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Wedding Planning Calendar
2. Vendor Booking Calendar
3. Wedding Day Timeline Calendar
4. Budget Tracking Calendar
5. Guest List Management Calendar

Invoice Templates

Several types of Wedding Coordinator invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Wedding Planning Services Invoice
2. Venue Rental Invoice
3. Catering Services Invoice
4. Floral Arrangements Invoice
5. Photography Services Invoice

Survey Templates

For a Wedding Coordinator to get insights related to the work they do, they need to send out Wedding Coordinator surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Wedding Venue Satisfaction Survey
2. Wedding Vendor Feedback Survey
3. Wedding Guest Experience Survey
4. Wedding Planning Process Survey
5. Wedding Budget Evaluation Survey

Meeting Agendas

Having premade Wedding Coordinator meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Initial Client Consultation Meeting
2. Vendor Selection Meeting
3. Wedding Planning Progress Meeting
4. Venue Walkthrough Meeting
5. Final Details Meeting

Budget Templates

To manage finances well, a Wedding Coordinator would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Vendor Budget Template
3. Client Budget Template
4. Venue Budget Template
5. Decor and Design Budget Template

Dashboards

Dashboards are a useful way for a Wedding Coordinator to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Sales Performance Dashboard
2. Budget and Expenses Dashboard
3. Event Timeline Dashboard
4. Vendor Management Dashboard
5. Client Satisfaction Dashboard

Proposal Templates

For bidding or requesting work, a Wedding Coordinator needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Wedding Venue Proposal
2. Catering Services Proposal
3. Floral and Decor Proposal
4. Photography and Videography Proposal
5. Wedding Entertainment Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Wedding Coordinator templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.