Wedding Photographer Templates

Wedding Photographer Templates

There is a huge number of templates that someone in the Wedding Photographer role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Wedding Photographer. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Wedding Contract
2. Wedding Shot List
3. Wedding Timeline
4. Wedding Invoice
5. Wedding Album Layout
6. Wedding Pricing Guide
7. Wedding Questionnaire
8. Wedding Vendor Contact List
9. Wedding Photo Release Form
10. Wedding Marketing Plan

Reports

Reports are often prepared by a Wedding Photographer to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Revenue Report
2. Client Acquisition Report
3. Wedding Venue Report
4. Equipment Maintenance Report
5. Social Media Engagement Report
6. Website Traffic Report
7. Customer Satisfaction Report
8. Marketing Campaign Performance Report
9. Expense Report
10. Wedding Album Production Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Wedding Photographer does and how they do it.

1. Pre-wedding consultation SOP
2. Wedding day timeline SOP
3. Equipment preparation SOP
4. Venue scouting SOP
5. Bridal party photo session SOP
6. Family photo session SOP
7. Reception photo session SOP
8. Post-processing SOP
9. Client communication SOP
10. Backup and storage SOP

Presentations

Wedding Photographer presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Wedding Portfolio Showcase
2. Client Album Design
3. Bridal Magazine Feature
4. Vendor Collaboration Presentation
5. Wedding Photography Workshop

Legal Docs

There are several key times when a Wedding Photographer needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Wedding Photography Contract
2. Model Release Form
3. Copyright Release Form
4. Wedding Photography Invoice
5. Wedding Photography Agreement

Health & Safety Templates

Health & Safety templates for a Wedding Photographer ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Risk Assessment Template
2. Incident Report Template
3. Health and Safety Training Record Template
4. Equipment Inspection Checklist Template
5. Emergency Evacuation Plan Template

Calendars

Setting up Wedding Photographer calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Wedding Shoot Schedule
2. Client Consultation Calendar
3. Editing and Retouching Timeline
4. Marketing and Promotion Planner
5. Equipment Maintenance and Upkeep Schedule

Invoice Templates

Several types of Wedding Photographer invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Wedding Photography Package Invoice
2. Additional Hourly Rate Invoice
3. Album Design and Printing Invoice
4. Travel and Accommodation Expenses Invoice
5. Retainer Fee Invoice

Survey Templates

For a Wedding Photographer to get insights related to the work they do, they need to send out Wedding Photographer surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Wedding Venue Evaluation Survey
3. Wedding Package Feedback Survey
4. Photographer Performance Survey
5. Wedding Album Review Survey

Meeting Agendas

Having premade Wedding Photographer meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Client Consultation Meeting
2. Pre-Wedding Planning Meeting
3. Post-Wedding Review Meeting
4. Team Collaboration Meeting
5. Marketing Strategy Meeting

Budget Templates

To manage finances well, a Wedding Photographer would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Income and Expenses Template
2. Client Payment Tracker Template
3. Equipment and Gear Budget Template
4. Marketing and Advertising Budget Template
5. Travel and Accommodation Budget Template

Dashboards

Dashboards are a useful way for a Wedding Photographer to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Monthly Revenue Dashboard
2. Client Acquisition Dashboard
3. Social Media Engagement Dashboard
4. Website Traffic Dashboard
5. Expense Tracking Dashboard

Proposal Templates

For bidding or requesting work, a Wedding Photographer needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Wedding Photography Package Proposal
2. Engagement Photoshoot Proposal
3. Destination Wedding Photography Proposal
4. Bridal Portrait Session Proposal
5. Wedding Album Design and Printing Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Wedding Photographer templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.